We are independent & ad-supported. We may earn a commission for purchases made through our links.
Advertiser Disclosure
Our website is an independent, advertising-supported platform. We provide our content free of charge to our readers, and to keep it that way, we rely on revenue generated through advertisements and affiliate partnerships. This means that when you click on certain links on our site and make a purchase, we may earn a commission. Learn more.
How We Make Money
We sustain our operations through affiliate commissions and advertising. If you click on an affiliate link and make a purchase, we may receive a commission from the merchant at no additional cost to you. We also display advertisements on our website, which help generate revenue to support our work and keep our content free for readers. Our editorial team operates independently of our advertising and affiliate partnerships to ensure that our content remains unbiased and focused on providing you with the best information and recommendations based on thorough research and honest evaluations. To remain transparent, we’ve provided a list of our current affiliate partners here.

What Are the Best Tips for Handling Administrative Assistant Duties?

By Angela Johnson
Updated Mar 03, 2024
Our promise to you
Practical Adult Insights is dedicated to creating trustworthy, high-quality content that always prioritizes transparency, integrity, and inclusivity above all else. Our ensure that our content creation and review process includes rigorous fact-checking, evidence-based, and continual updates to ensure accuracy and reliability.

Our Promise to you

Founded in 2002, our company has been a trusted resource for readers seeking informative and engaging content. Our dedication to quality remains unwavering—and will never change. We follow a strict editorial policy, ensuring that our content is authored by highly qualified professionals and edited by subject matter experts. This guarantees that everything we publish is objective, accurate, and trustworthy.

Over the years, we've refined our approach to cover a wide range of topics, providing readers with reliable and practical advice to enhance their knowledge and skills. That's why millions of readers turn to us each year. Join us in celebrating the joy of learning, guided by standards you can trust.

Editorial Standards

At Practical Adult Insights, we are committed to creating content that you can trust. Our editorial process is designed to ensure that every piece of content we publish is accurate, reliable, and informative.

Our team of experienced writers and editors follows a strict set of guidelines to ensure the highest quality content. We conduct thorough research, fact-check all information, and rely on credible sources to back up our claims. Our content is reviewed by subject-matter experts to ensure accuracy and clarity.

We believe in transparency and maintain editorial independence from our advertisers. Our team does not receive direct compensation from advertisers, allowing us to create unbiased content that prioritizes your interests.

An administrative assistant can play a very important role within an organization. The position can oftentimes be very detail oriented and require managing many job duties simultaneously, especially if the person is an assistant to more than one person. A few tips for handling administrative assistant duties are to prioritize projects and tasks, keep work space organized, and keep up to date with new software that is critical to job performance. Learning keyboard shortcuts for programs can speed work processes up and help complete tasks in a shorter amount of time.

Many administrative assistant duties include keeping calendars for department executives or management. This entails organization skills to set up reminders for appointments or engagements if there are several employee calendars to manage. Organizational tips for administration assistant duties include optimizing time management. There are typically eight working hours in a day, and calendars should be scheduled for optimum performance. It is a good idea to leave a cushion of time in between appointments in case they run overtime.

Office strategies that can enhance performance for most administrative assistants are keeping an organized work space and prioritizing projects. Quite often, administrative assistants juggle many different projects at one time. This can be true especially for those who work as assistants for more than one person. The key to success in this type of position can be as simple as keeping an ongoing project list that prioritizes each in order of importance. An organized work space can create efficiency and bring order to a busy administrative assistant.

Being flexible when handling multiple administrative assistant duties at one time is key to maintaining the proper, prioritized schedule. Many tasks may move up or down the priority list according to the other tasks that pop up. Flexibility is an important trait and can help maintain performance in office operations. Administrative or clerical duties can become overwhelming when there is no flexibility.

Office software programs are constantly being updated. Technology can move at lightning speed at times, and it is important to set aside some time to update training for programs that are used frequently. Technology can enhance administrative assistant duties and make the job more efficient. Keyboard shortcuts are also a nice way to save time when handling work on the computer. Maintaining up-to-date software knowledge also typically includes the newest keyboard shortcuts as well.

Practical Adult Insights is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Discussion Comments
By Rotergirl — On Jun 26, 2014

A schedule is critical for an efficient administrative assistant. If there are things that he or she does on a daily basis, then having a set time during the day when these things are done is helpful. This also helps the boss know when the assistant is most likely to be free for other duties.

Some bosses are fond of wanting a task done yesterday, and it's the assistant's job to remind the boss (diplomatically) that a critical task must be done at this time, so which task would the boss rather have accomplished first? In many cases, the "urgent" task will suddenly become much less urgent in the face of delaying something really important.

By Pippinwhite — On Jun 25, 2014

There's no doubt that the ability to multitask is one of the prime qualities one wants in an administrative assistant. Depending on the kind of assistant they are, they will probably need to do a lot of different things. Most administrative assistants don't work for the executives. They have personal assistants or executive secretaries.

Most administrative assistants handle the more mundane office work, and indeed, may function as the titular office manager, even though they may not have such a title, officially.

A good admin assistant knows how to combine tasks. For instance, in my office building, the mailboxes and copier are in the same room. So, if I have to make copies, I will combine that with getting the mail for my department. That's just one example.

Practical Adult Insights, in your inbox

Our latest articles, guides, and more, delivered daily.

Practical Adult Insights, in your inbox

Our latest articles, guides, and more, delivered daily.