We are independent & ad-supported. We may earn a commission for purchases made through our links.
Advertiser Disclosure
Our website is an independent, advertising-supported platform. We provide our content free of charge to our readers, and to keep it that way, we rely on revenue generated through advertisements and affiliate partnerships. This means that when you click on certain links on our site and make a purchase, we may earn a commission. Learn more.
How We Make Money
We sustain our operations through affiliate commissions and advertising. If you click on an affiliate link and make a purchase, we may receive a commission from the merchant at no additional cost to you. We also display advertisements on our website, which help generate revenue to support our work and keep our content free for readers. Our editorial team operates independently of our advertising and affiliate partnerships to ensure that our content remains unbiased and focused on providing you with the best information and recommendations based on thorough research and honest evaluations. To remain transparent, we’ve provided a list of our current affiliate partners here.
Roles

Our Promise to you

Founded in 2002, our company has been a trusted resource for readers seeking informative and engaging content. Our dedication to quality remains unwavering—and will never change. We follow a strict editorial policy, ensuring that our content is authored by highly qualified professionals and edited by subject matter experts. This guarantees that everything we publish is objective, accurate, and trustworthy.

Over the years, we've refined our approach to cover a wide range of topics, providing readers with reliable and practical advice to enhance their knowledge and skills. That's why millions of readers turn to us each year. Join us in celebrating the joy of learning, guided by standards you can trust.

What Does a Document Controller Do?

By G. Wiesen
Updated: Mar 03, 2024
Views: 78,979
Share

A document controller is typically responsible for handling and organizing various documents and files at a company, which can include both physical paper documents and electronic digital document files. The controller is typically tasked with overseeing the flow of information through documents in a company, ensuring that proper documents are available or sent to those who need them. He or she is also typically responsible for overseeing incoming documents, organizing them as necessary, and updating records and logs for tracking these documents. A document controller typically needs to communicate with management and various team leaders and members to ensure the flow of information is accurate and effective.

The primary duties of a document controller at a company are typically the handling and organization of documents within that company. These can be just about any types of documents, including company records and financial logs, internal documents sent between employees or officers of a company, and illustrations for design, architectural, and advertising purposes. While a document controller may be responsible for overseeing physical documents, this position is increasingly related to the control of digital documents and computer files. This means a controller usually uses computer software to help facilitate the organization and distribution of documents within a company.

Work for a document controller usually begins when new documents or updated versions of existing documents come into the records for a company. The controller is tasked with ensuring these new documents are seamlessly integrated into the existing records, or updating older records with new information and documents. Different controllers can utilize different systems for these tasks, and much of the organization may be mandated by company policy and the requirements of individual businesses. A document controller is then typically responsible for ensuring the right documents are available to those who need them, and must often answer individual requests for certain files or information by disseminating documents to the appropriate team members.

Since a document controller is responsible for the flow of information throughout a company, he or she must typically be able to effectively communicate with other employees and officers of that company. This requires that the controller understands what is asked of him or her on a daily basis, and be able to fulfill requests for information. Other employees in a company may not necessarily understand how documents are organized, however, so a document controller may need to be able to “translate” what is being requested. He or she may also be responsible for training other employees and managers to understand how documents are stored and sorted, allowing them to more easily access information.

Share
Practical Adult Insights is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Discussion Comments
Share
https://www.practicaladultinsights.com/what-does-a-document-controller-do.htm
Copy this link
Practical Adult Insights, in your inbox

Our latest articles, guides, and more, delivered daily.

Practical Adult Insights, in your inbox

Our latest articles, guides, and more, delivered daily.