We are independent & ad-supported. We may earn a commission for purchases made through our links.
Advertiser Disclosure
Our website is an independent, advertising-supported platform. We provide our content free of charge to our readers, and to keep it that way, we rely on revenue generated through advertisements and affiliate partnerships. This means that when you click on certain links on our site and make a purchase, we may earn a commission. Learn more.
How We Make Money
We sustain our operations through affiliate commissions and advertising. If you click on an affiliate link and make a purchase, we may receive a commission from the merchant at no additional cost to you. We also display advertisements on our website, which help generate revenue to support our work and keep our content free for readers. Our editorial team operates independently of our advertising and affiliate partnerships to ensure that our content remains unbiased and focused on providing you with the best information and recommendations based on thorough research and honest evaluations. To remain transparent, we’ve provided a list of our current affiliate partners here.

What Does a Proposal Coordinator Do?

By Maggie Worth
Updated Mar 03, 2024
Our promise to you
Practical Adult Insights is dedicated to creating trustworthy, high-quality content that always prioritizes transparency, integrity, and inclusivity above all else. Our ensure that our content creation and review process includes rigorous fact-checking, evidence-based, and continual updates to ensure accuracy and reliability.

Our Promise to you

Founded in 2002, our company has been a trusted resource for readers seeking informative and engaging content. Our dedication to quality remains unwavering—and will never change. We follow a strict editorial policy, ensuring that our content is authored by highly qualified professionals and edited by subject matter experts. This guarantees that everything we publish is objective, accurate, and trustworthy.

Over the years, we've refined our approach to cover a wide range of topics, providing readers with reliable and practical advice to enhance their knowledge and skills. That's why millions of readers turn to us each year. Join us in celebrating the joy of learning, guided by standards you can trust.

Editorial Standards

At Practical Adult Insights, we are committed to creating content that you can trust. Our editorial process is designed to ensure that every piece of content we publish is accurate, reliable, and informative.

Our team of experienced writers and editors follows a strict set of guidelines to ensure the highest quality content. We conduct thorough research, fact-check all information, and rely on credible sources to back up our claims. Our content is reviewed by subject-matter experts to ensure accuracy and clarity.

We believe in transparency and maintain editorial independence from our advertisers. Our team does not receive direct compensation from advertisers, allowing us to create unbiased content that prioritizes your interests.

A proposal coordinator is a critical position in many sales companies. Duties include collecting data from a variety of contributors across multiple departments or functional areas, formatting proposals according to submission requirements, tracking deadlines and monitoring the status of submitted proposals. A proposal coordinator may be dedicated to the job in a large company or, in a smaller company, may have additional functions. The coordinator is often a member of the sales team, but might also be part of the marketing or business development departments.

Any company that sells something, be it a product or service, will need to write proposals. This might be in response to a request for pricing or might simply be a proactive attempt to earn business. Some proposals are fairly simple and include only basic information such as a list of deliverables, terms and pricing. Other proposals, particularly those for large, complex jobs, are quite long and require the assembly of a lot of information.

Regardless of the degree of complexity, each proposal must be developed before it can be presented to the customer. This is where a proposal coordinator comes in. His job is to review the requirements of each proposal and develop a document that meets all of those criteria.

One of the primary duties of a proposal coordinator is assembling pricing. This might include calculating product and service pricing, taxes, shipping charges and more. In most cases, the coordinator is not responsible for generating the pricing or determining markups, but is rather responsible for obtaining pricing information from the appropriate party or parties and putting it into the proposal.

Other types of information must also be placed in some proposals. When responding to a bid request, for instance, a proposal must include all information specified by that request. This can include information on credit ratings, subcontractor usage and references. Bids might also require that supporting documentation, such as proof of insurance, be included with the bid response. The proposal coordinator will be responsible for collecting all required data from areas such as accounting, risk management, operations and purchasing for developing the bid response document.

In many cases, a proposal coordinator is responsible for managing a proposal time frame. This can include reminding contributors when information is due and following up when information is not received. It also means ensuring that proposals are delivered by the due date. Some proposal coordinators also keep track of proposals that have been submitted and document which are accepted and which are rejected.

Practical Adult Insights is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Discussion Comments
Practical Adult Insights, in your inbox

Our latest articles, guides, and more, delivered daily.

Practical Adult Insights, in your inbox

Our latest articles, guides, and more, delivered daily.