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What does a Training Administrator do?

By Donn Saylor
Updated Mar 03, 2024
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The chief responsibility of a training administrator is to plan and implement training programs for companies, government agencies, and nonprofit organizations. Since people with this job mainly work with newly hired employees, this is a human resources position that maintains a steady communication with other key departments within the business. In anticipating the needs of the company and developing appropriate training plans, the person in this role possesses a range of knowledge regarding the operation of various departments.

A training administrator typically meets regularly with coworkers and managers to establish the need for new employees and to define the scope of work the new hires will be tackling. These administrator jobs commonly entail the creation of training schedules and policies and determining the appropriate teaching methods. The administrator decides what type of training will be most effective for the job at hand; methods may include one-on-one training; group lessons; on-the-job instruction; or attending conferences, workshops, or lectures. After a training program is completed, the training administrator helps evaluate and assess the individual progression of each trainee.

The administrator also prepares training materials, tests and exams, and assessment information. He or she may also be responsible for maintaining a library of training resources. A training administrator job involves the creation and organization of all of these documents as well as the physical design of visual aids, new employee handouts, and training manuals.

Training administrators utilize a vast array of knowledge about how various departments operate as well as how human resources processes are handled. In addition to job-specific training, he or she may lead employee orientation meetings, give lectures on workplace safety and public health, or participate in leadership development initiatives. The position requires a high level of flexibility and an eagerness to learn how every aspect of a company operates.

Administrative and clerical tasks are a major part of the training administrator job description. The administrator utilizes a high level of knowledge regarding office procedures in order to carry out the essentials of the job. Word processing, filing, preparing budgets, and meeting planning are typically undertaken by the training administrator.

A person with this job may also be required to lead training classes and seminars. He or she should be comfortable with public speaking and possess an engaging, entertaining manner when addressing a large group. The administrator is often the first point of contact employees will have with their new jobs, and it is up to the training administrator to explain the details of the position with ease and approachability.

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Discussion Comments
By tigers88 — On Nov 15, 2011

I used to work as a training administrator at a large factory that made a huge range of auto parts. It was a big job. I worked a lot of hours, had a lot of responsibility and frankly didn't get paid nearly enough.

One of the most important parts of the job was making sure that everyone got safety training. It was a pretty intense factory and there were some very specific procedure for responding to emergencies. We were required to train our employees and there were audits by the feds to ensure compliance.

Getting a bunch of grizzled middle age men to sit through an hour long presentation on safety was not easy to do. I was not the most popular person in the plant. But that was my job. Luckily it's not anymore.

By ZsaZsa56 — On Nov 14, 2011

Many people might think of a training administrator as just another bureaucrat in a bloated institutional structure, but they really do perform an important service.

In large organizations that employ a lot of people there is a serious need to teach everyone the skills necessary for their job, the values of the company and the expectations on their performance. The only way to have effective employees is to have effective training.

Ensuring that the quality and relevancy remains high while also trying to coordinate many many different training sessions is no small task. Often it takes several dedicated administrators to keep things running smoothly.

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