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What is a Wedding Coordinator?

By S. Gonzales
Updated: Mar 02, 2024

Wedding coordinators perform a series of duties designed to alleviate the stress and work involved in planning a wedding. They can acquire clients through word-of-mouth, vendor referrals or through advertisements. Appointments are usually set with the couple before the coordinator is hired to determine if the coordinator-couple partnership is a good match.

At the very least, a wedding coordinator helps create a basic blueprint of a wedding. Details like theme, music and venue are discussed and decided upon. However, budgeting can be a main duty of the wedding coordinator. A coordinator should have a good understanding of the financial resources devoted to the wedding and will have to use her skills to maintain and stick to a budget by drawing up budget sheets. Many clients find budgeting to be an important part of the wedding coordinator's duties, as financial details are often a large stressor.

A coordinator's job may also involve creating and maintaining schedules. Schedules can be used during the wedding planning process to make sure that certain tasks are done with adequate time before the wedding. A wedding coordinator may also create schedules for the wedding itself.

When deciding on a wedding coordinator to hire, couples may make their decision based on the coordinator's ties to the wedding industry. Often, coordinators can broker deals that would be hard for the average person to do. For example, if a coordinator has connections to vendors, the connections can save the hiring couple a significant amount of money.

One of the most valued aspects of having a wedding coordinator on board for a wedding is that she can be delegated to take care of last-minute emergencies. When a coordinator is hired and paid to do this, it means that a couple is free to worry about more pressing issues. The coordinator's experience with common wedding mishaps can help guarantee a smooth transition to the wedding day.

Though a wedding coordinator can do any of the jobs mentioned above, some may only be interested in doing a few or may charge separately for each duty. It's not uncommon to find a wedding coordinator that offers "packages" of services. For example, a coordinator may offer pre-wedding consultations in which she trains couples to plan their own weddings, "planning" packages in which the coordinator does all of the planning herself or a full-service package in which she is present through the whole process, including the actual wedding day.

Practical Adult Insights is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Discussion Comments
By Penzance356 — On May 15, 2011

No matter how nice or highly recommended a person may be, take care to establish a professional relationship from the start.

This includes having a wedding coordinator contract drawn up, there are plenty of examples available free online. Make sure it has an alternative plan, in case your contact person should fall sick or leave the company.

By CaithnessCC — On May 13, 2011

@yumdelish - I would definitely ask the wedding planner what other commitments they have around the time you are getting married. The last thing you need is someone who is stretched too thinly to give you the time and attention you deserve and have paid for.

By yumdelish — On May 11, 2011

Thanks for this easy to follow explanation of what wedding planners do. I'm looking to hire one for my special day and would love some ideas for the kind of questions I should be asking at the initial meeting.

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