Typically, to become a records analyst, you need at least two years of college with specialized coursework in records management and business. Depending on the type of records, additional training may be required to become a records analyst. Medical, public, and legal offices are just a few of the places that employ records analysts. Each field has unique terminology and special requirements. An exceptional eye for detail and solid organizational skills are key elements necessary to become a records analyst. Choose the type of records that interest you and tailor a resume to highlight your experience, skills, and training.
Regardless of the specific field, to become a records analyst, it is important to be familiar with all aspects of the records information life cycle. This includes the management, security, storage, and disposal of records as needed. The analyst must be skilled in administering and organizing records. Periodic audits would ensure that records are properly maintained. It is the duty of the analyst to make sure policies are in place for filing and retrieving records in a timely and efficient manner.
Because records can be paper and electronic, it is important to understand how to secure and organize both types of records. Computer training and understanding of information technology security is beneficial for the record analyst in all fields. Being comfortable with technology is extremely important. Some companies may scan and digitize their files. Once you become a records analyst, specific training can be done through the employer so that it matches his needs and the workplace technology.
Additional duties for the records analyst may also include answering questions based on records. This is the analysis aspect of the position. It is generally expected that the analyst is a proficient writer with the ability to generate summaries and reports. Larger organizations may employ several people to maintain their records. If this is the case, the entry level records analyst may be responsible for records management. More senior analysts would handle reports and records analysis.
In addition to maintaining records, the records analyst trains people how to access and use records. Working with a public agency often includes interacting with members of the public and handing their records requests. It is important to help people appropriately access the records within the organization. Good communication skills are vital. If a company employs more than one records analyst, communication within the records team is also very important. The records analyst is indispensable to accessing information within the organization.