A college registrar is responsible for maintaining the registration and matriculation requirements at a college or university. This entails a number of different duties on a day to day basis, in addition to working with and typically supervising the other employees in the registration department. A college registrar typically holds a master's degree in academic administration, along with having a great deal of experience working in the registration and scheduling departments of a college.
One of the duties of a college registrar is to work with the deans in various academic departments within the college to determine the educational course requirements for graduation within each degree program. The registrar also develops course scheduling, along with other members of the registration department. He or she also develops procedures to be used in the registration department, and ensures that those procedures are being successfully followed. A registrar may also help to determine requirements for students wishing to enter the college.
With the assistance of the other employees, the registrar supervises new course registration for each semester at the college. This involves the selection of the classes that will be offered during each semester. The registrar, along with the department, might then make room and location assignments for classes to ensure the most efficient use of space.
When a student has completed the course work, and requests to be allowed to graduate and receive his or her degree, it is the responsibility of the college registrar to check the student's records and ensure that he or she has completed all of the requirements. This includes course requirements, university requirements, grades achieved, and monetary responsibilities. It is important for a registrar at a university to be honest and ethical, and to only allow those students who have earned it to graduate.
The department of the college registrar is also responsible for preparing transcripts and verifying matriculation after a student leaves the university. The student may request this information when applying to a graduate school or a job, and it is important that these records be accurate and readily available. For that reason, a registrar may often work to develop new systems of efficient record-keeping at the university. In addition, the college registrar may provide statistical data regarding student entry and matriculation to other colleges and universities, as well as government and educational boards. A college registrar is a high-level, demanding job that requires a great deal of responsibility and attention to detail.